Agile Sharepoint development by 21apps and Andrew Woodward MVP

I recently wrote about my experience of doing agile development in a team of one,  where I questioned the idea that ‘If your the only member of the team is it really worth going through the same agile development process that you would in a team of eight?’

One interesting test for the project was that it was not going to be developed in one go,  the days spent on this project would need to fit around other work and I want to see how using agile techniques could help to keep the momentum and also retain the knowledge from the previous activities in a format that would be easy to pick up.

Sprint 1 – Day 1 was 15th May 2009

Sprint 1 – Day 2 was 4th June 2009 a full 20 days gap!

Daily Scrum

Always start the day with a scrum and ensure that you come prepared.  This meant that I needed to be able to answer the following questions

• What did you achieve yesterday?
• What are you going to achieve today?
• Any blockers preventing you from doing this?

Take a minute,  try and think back 20 days and remember exactly what you had achieved?   Difficult isn’t it!  This is where using a process really helped,  I started by looking at the my white board to see where I left the project.

Interestingly I had not ‘Done’ anything (refer to Day 1 for the definition of Done and how I structure my white board), my Burndown for Day 1 was looking very sad so I won’t even show it.  What I could however see was that I had completed the work on one story,  the second story was in progress and that I had not started the 3rd.  The observant will also notice I have a couple of new stories in the backlog.

If I had not been working on the project for the past 20 days how come there are new stories?

Adding to the Backlog

One of the tenets of being agile is that you work at a sustainable pace,  you don’t do more work than is possible and you allow your team to go home, see the family and have a beer or two.  What happens when you team is having that beer?  They think about work, and have ideas about ways to do things or new requirements and then write these down as new stories.  The same is true for the business, whilst the team is busy working on the current iteration the business is thinking about what they need, reacting to change and then feeding this into the backlog as new stories.  They may even take away some stories that are no longer needed.

What does this mean?

Well for Sprint 1 nothing,  we have agreed a short period of work where we can focus on the deliverables.   The new stories will be considered for Sprint 2 and for any removed stories we will have the warm feeling that we had not spent too long on in big up front design tasks and documentation.

The Rest of Day 2

After the scrum I reviewed the solution I had put together,  and compared this to the stories.  At the end of Day 1 I had a WSP  and some features that meant I could see what I had done and actually use it.  The ability to use the solution very early in the process is another of the big benefits to being agile.  It allows people to see it for real, to make comment and also to make changes if it is not how they envisaged it.

Needless to say I made some changes,  there were bits that I had added that on reflection were not required,  I removed the extra items and did some refactoring of the solution to make it more compact and understandable.

The rest of the day went pretty well,  and at the end of Sprint 1 I had not actually written any C# code or created any Unit Tests.  The solution at the end of the sprint I had completed the three stories I had planned.  I have to confess that I did do a few extra hours work at the end of this day (Sprint) in order to complete the stories. This can be a common scenario where the a stress levels and work will increase towards the end of the Sprint.  The same if true of Waterfall projects but at the end of these projects there is just so much more that is expected to be done the stress levels go off the scale.

The final tasks for the end of Sprint 1 was to do a “Show and Tell” to the business.  To make this more real,  and to be able to provide a summary once the project is released I record a Screencast demonstrating what had been done.   It may sound silly doing the screen cast or doing a show and tell to yourself, however what it does do is make you bring together everything and ensure that what you said was done, actually was done.

Sprint 1 Retrospective

In order to improve our processes, to produce better quality solutions and to make ourselves more productive we need to look at what happened in the Sprint, the good things as well as the challenging ones and also look for ways to improve.

Things that went well

• Adopted great agile techniques
• Was able to pickup after a break
• Good use of tools like WSPBuilder and hosted source control

Things to improve on

• Testing was manual – need more automation of integration and acceptance tests
• Testing was on single machine – need to test on multi server farm configuration
• Project break was too long – final delivery will be too late at current pace

If you want to learn how to be better at retrospectives I recommend getting a copy of Agile Retrospectives, Making Good Teams Great by Esther Derby and Diana Larsen.

Summary

Based on the experience so far I can say that adopting agile techniques in a team of one really is something that everyone should do.   I agree just cranking out code some developers could be a fair bit more productive up front than I have been. However if the project takes off and you need to bring in more help or you have a long break the project will eventually fail without these process in place.

And the biggest benefit to doing this is that you learn the benefits of being agile,  you understand why it works and you will be able to add this to your CV and Life experience and go on to become a much better developer.  You will be able to challenge the traditional practices in your organisation based on experience and not just hearsay.

If your the only member of the team is it really worth going through the same agile development process that you would in a team of eight?

Isn’t it quicker to just crack open Visual Studio and start coding?   After all your the customer so you know what you want right?   You not going to have to deal with any of the social complexities that conspire against you. You’re going have the hottest of communication with the dev team,  the dev and test roles will have an interment knowledge and the scrum master won’t really have to do anything as there is not going to be any blockers on this project.

Right?

So I started down this path and before I knew it I had some weird project created with bits of code and SharePoint artefacts but not really seeming to make any progress.   I was easily distracted by other things and didn’t really have a feel for how long it would take and when I could say I was done.

STOP!

What was I doing!  I spend my time trying to help people develop better, to take small steps and sometimes big steps to help produce better software..   why was I not practicing what I preached?

I stopped!

Deep breath, deleted all the rubbish I can previously created and got back to basics.

The Team

I have a team,  the fact that some (in this case all) of the roles were done by the same person was ok; that happens often in agile teams.

Design

Yes, you heard me right here.  Eric Shupps would be proud of me .   I’m not going to jump into Visual Studio and crank out code starting [TestFixture] I need to do some design work first, even though this application is going to be small I still need to put in the time on the upfront design.  I need to think through the solution at a high level.

Here I used the opportunity to try out the great Balsamiq application,  which I stumped up the $79 license fee for and download the desktop version.

I’ve deliberately blurred the image but you get the idea of what the mock ups look like, and these take only a matter of minutes to produce.  Definately something you should consider if your currently trying to do this in Visio or heaven forbid cranking out HTML mockups.

The few UI based mockups actually helped me to understand how the application would work for the end user, which in turn provided a clear vision for the way the solution would be developed.

User Stories

I didn’t need to do any remote collaboration on the User Stories so I was able to get back to basics and use one of the white boards in my office as the task board.   I wrote the user stories out on post-it notes and added them to the board along with rough estimates for each one.

Here you can see I’m using a very common step of status on my task board

Backlog - This is where I add all stories that came out of the design,  they are all user focused with nothing specific about the implementation.  No stories like ‘Use jQuery to make it nice’  these are user stories.  If I think of something while i’m coding or testing, or even having a beer I can just write it to a post-it and stick it on the backlog.

Sprint – I like Scrum so adopt a Scrum Esq. style to my process.  The sprint will be where I put the stories I plan to do next.  The amount is based on the estimate and also the sprint length.   In this project I’m doing stupily short sprints of 2 days each.

In Progress – When I pick off a story to work on it goes in here,  if you’ve ever looked at the Kanban approaches your looking to keep this ‘In Progress’ to a defined level.  I like to try and move things through to ‘Done’ before picking off new stories.

Verify – When I think it’s been coded properly and dev tested I move the story here.   Verify is where I would validate the code on another environment – i.e. a non-dev box,  one with multiple web front ends.  At this point I also look at introducing some form of automation for both the build/deployment and also the acceptance testing.

Done – This is when it is really really done,  there is nothing left to do, no documentation, no tests or tweaks,  the code is production ready.

Sprint 1 – Day 1

Having selected the user stories for the sprint it was time to setup my dev project and get some of the foundations in place.   If you follow me on twitter you will know that I previously spent time producing a decent SharePoint development Virtual Machine so it was very quick for me to roll out the few things I needed to get going.   A SharePoint team site in which I could spike and test my code,  a VS2008 solution and class library project in which to start cranking out some code.

At the end of Day 1 my board looked like this:

One of the stories I felt was ready for verification and another I was making good progress on.   At this point I had nothing ‘Done’ my burndown in the morning would look a bit sad,  but that’s OK that is often the case at the start of a project or sprint.  I also don’t at this point have a verification setup so this is going to slow me down a bit on Day 2.

Day 1 has been good,  I have the basic project structure defined.   I was able to build a WSP with the SharePoint features I needed to complete the first story and was able to deploy and test this on my dev machine.

People that have read my blog or seen me talk at conferences and user groups know that I am very keen on doing things right; I like to see Unit Tests and better still I want to see people at least trying Test Driven Development.   However at the end of Day 1 I was yet to write a single line of C# code, neither in test form or production code.   So did I really do development on day one?

Well I think I did, only the language used was XML and a little bit of CAML and for these items I do not know of any way, that makes sense, to unit test.  I often think that the XML we define as part of SharePoint projects are more inline with doing configuration,  we are just setting up SharePoint using a specific configuration and the testing for this should naturally falls into the integration space and will be picked up during verification.   That is not to say as a developer I do not validate it,  I need to ensure that it works as expected in my environment before I can move it over to the Verify column and it’ is the job of the tester to make sure this happens.  For this project the tester (me) was adamant that it all worked as they didn’t want to have to waste time on silly errors.

Interesting Test

One thing that I will be having to do with this project is fit it around real work, the sort that helps to keep food on the table sort of work.   This means that the sprints although 2 days in length the elapsed time may be significantly longer.  I know that this will impact on the velocity as I will lose some of the momentum during these breaks, however the benefit I have from adopting a more defined process is that it will be significantly easier for me to pick up the project.   Imaging if I had to go back to the mess of code I had originally created after a weeks break!

I’m really interested to see if my agile development with a team of one really does make a significant impact on the way I develop the code, on the time it takes to complete it and on the quality of the solution created at the end.

Find out what happens on Day 2.

Being an advocate of SharePoint as an application platform I looked long and hard for a decent implementation of a Scrum and have always been found wanting.  I have seen simple examples where any power user could set things up but found the lack of any Burndown charts meant you lost probably the most important part of Scrum – the visibility.

I have found that VersionOne is one of the best products on the market, although it has a lot of options which tends to put off new teams.

For those that use Team Foundation Server your probably going to head towards the Scrum for Team System developed by Conchango.  I’ve not used this in anger so am unable to comment on how well it works however this solution is not really a SharePoint specific solution as it requires you to make the commitment to using Team Foundation Server.

Bil Simser did a good post on scrum tools,  although its nearly 3 years old still has some good links.   Again however the tools are not specifically SharePoint.

Why the SharePoint Obsession?

SharePoint is the collaboration tool of choice, companies have deployed it and it is being used with varying degrees of success.  People have become familiar with the how to add items to a list, how to upload documents into a document library and for the more advanced how to build engaging dashboards.

What is the biggest thing you get from adopting scrum?  ‘Visibility’

What do you need to encourage to make Scrum work?  ‘Collaboration’

SharePoint is the natural platform choice on which to build a Scrum tool.

Introducing Project Aberdovey

As with all good development teams I think it is right that your development project should have a name,  and in keeping with some big companies in the Seattle area 21apps uses place names.   Aberdovey, or as it’s spelt in Welsh Aberdyfi, has probably one of the best beaches in the UK and is located 50 miles west of the office.

Put simply, Project Aberdovey is a Scrum tool for SharePoint.

There are a few aims for the project:

1. Produce a fantastic Scrum tool built on SharePoint
2. Develop the solution using agile techniques including TDD
3. Dogfood the solution as soon as possible – what better way to develop the right solution
4. Open development – I want to give feedback on the challenges but also welcome your input

I will be looking for ways to give people visibility,  I am looking at codeplex as an option but welcome any suggestions.

The SUGUK Big Event of 2008 took place last night and was a resounding success. I presented an introduction to Agile SharePoint Dev with zero code demos, which was a welcome relief to the audience as Todd Bleeker had just fried their brains with the SPD to Visual Studio workflow session. (looking forward to seeing this online). This introduction looked at what Agile means, the importance of the Empirical approach and the problems with the prescriptive process that so many organisation continue to flog. I introduced the Agile manifesto which is the foundation to the changes happening in the industry.

The talk looked at Scrum as an example of an agile management process interwoven with some discussion on XP processes and how the two work together.

I have uploaded the presentation here.

Agile Sharepoint Dev (Suguk 11 July 08)

There was a lot of really good discussion that continued in the bar afterwards, a lot of things to cover over the coming months.

If you have any comments on what was presented, or what areas of agile SharePoint development you think are lacking on the web please post them here.

A big thank you to Steve Smith and Nick Swan for organising a great event, to Matt Groves, Todd Bleeker, Bill English, Penny Coventry and Steve Smith for presenting.

Hope to see you all at a future SUGUK event, the next is scheduled for 14th August in London.